Hundreds of student questions.
Marianswers all the routine.
Mari matches students to teachers, runs the scheduling, answers the easy ones, and escalates only what truly needs a human.
Wired into every tool an online school already runs on.
Connect each service once, per seat, and Mari uses them as her own hands. She reads Gmail and the teacher Slack, drives Calendly and the school LMS in a real browser, files lesson notes into Drive by student and month, keeps the operating Sheet current, drafts the monthly progress one-pagers in Docs, files student briefs in Notion, joins on Meet or Zoom for level tests and recaps every word. Tokens are encrypted per seat; the principal sees the whole log.
Every app she connects to
Gmail
Google Calendar
Google Drive
Google Docs
Google Sheets
Google Meet
Zoom
Notion
Slack
DocuSign
Day's lesson plans on the desk before the espresso lands.
Mari has balanced the day overnight: eleven lessons booked from Buenos Aires to Bangkok, each plan drafted from yesterday's teacher notes (vocab to revise, the grammar concept that stumped, the next conversation prompt tied to the student's stated goal). The principal's day starts with the prep already done.
First lesson with Markus, present perfect, Berlin trip in two weeks.
The plan in front of the principal: warm-up in German, review of last week's vocab (six words missed, four nailed), the present-perfect drill with examples tied to Markus's actual trip, a five-minute conversation prompt about his Berlin Airbnb plans. Markus joins Meet at 09:00 his time.
New sign-up: Marcos in Lisbon, Brazilian Portuguese for São Paulo.
Marcos signed up overnight. Mari pulls Beatriz (Rio native, Mon/Wed evenings GMT-3, success-rate strong with mid-career career-movers), drafts the welcome in Portuguese, books the kickoff for tomorrow 19:00 his time, and the lesson-1 plan is already pinned to Beatriz's prep folder.
Lunch, with the morning's recap on a single page.
Thirty-one lessons delivered before lunch. Two students were late by under five minutes (no flag). One paused for the week (life event, Mari proposed the two-week hold). Three vocab gaps came up across multiple students (subjunctive in Spanish), surfaced for the curriculum board.
Marco passes B2 Italian, the certificate is already drafted.
Forty-minute structured oral assessment on Meet: reading comprehension, writing prompt, conversation rubric. Twenty minutes after pass-call, Mari has the certificate drafted with Marco's name in calligraphy, the embossed-style B2 seal in warm red. Sofia signs; Mari sends it to him plus his family in English and Italian.
Beatriz called in sick, nine lessons quietly rebalanced.
Beatriz pinged the team Slack ten minutes ago. Mari rebalances her nine affected lessons: seven move to backup teachers in matching timezones (Maria for the Sao Paulo crew, Joana for the Lisbon ones), two students slide cleanly to Saturday morning. Each rebooking note drafted in the student's language.
142 homework packs, each one drawn from this week's lesson.
Each pack pulled from the actual lesson notes: ten vocab flashcards the student missed in real conversation, two grammar drills targeting their tense weakness, a five-minute listening at their level, a writing prompt tied to their stated goal. Sent on each student's agreed schedule.
Four paused students, four warm check-ins drafted.
Four students missed two lessons in a row this week. Anja has a real life event (Mari proposes a two-week hold). Kai and Lucie are drifting (warm check-ins drafted in their teacher's voice, asking gently what changed). Olivier wants a different teacher (Sofia confirms; Mari moves him to Pierre on Tuesday).
Mari teaches no one, but the school doesn't sleep.
Asia opens. Thai students start booking next week. The Bangkok teacher signs in for her morning. Mari handles the bookings, the inbound questions, the late-arriving teacher notes from yesterday's evening lessons, and folds every lesson into the school's memory, so tomorrow she knows each student a little better than today.
Fourteen teachers. Eight hundred students. Eighteen timezones.
Linguara teaches Spanish, French, Italian, Portuguese, German and conversational English to adult learners. Fourteen freelance native teachers spread from Buenos Aires to Bangkok. Eight hundred active students on standing weekly slots at any time. The principal owns the pedagogy and the teachers. Mari runs everything else that gets a student from their first sign-up to their next level certificate.
Match each new student to the right teacher
A new sign-up arrives: target language, CEFR self-assessment, goal (travel, work, family, exam prep), preferred teaching style, weekly availability, timezone. Mari pulls the teacher candidates whose native language, calendar window and success history with that student profile match best, and drafts the welcome message plus the lesson-1 outline before the first kickoff.
Run the scheduling tetris across eighteen timezones
Eight hundred recurring weekly slots, fourteen freelance teachers spread from Buenos Aires (UTC-3) to Bangkok (UTC+7). A teacher takes a week of leave: Mari rebalances the affected forty-eight lessons, proposes alternatives in each student's window, books them with a backup teacher in the same language and notifies everyone in the right language.
Turn five teacher notes into a full lesson plan
After each lesson the teacher logs five quick notes: what was learned, what stumped, the vocab gap, the homework focus, a personal detail to remember. Mari turns those into a structured next-lesson plan: warm-up, vocab review, new grammar concept, conversation prompt tailored to the student's job or hobby, and the homework brief.
Track each student against CEFR milestones
Per student, Mari tracks where they are between A1 and C1: vocab range, grammar mastery, conversation fluency, listening comprehension. Pulls real markers from lesson notes and homework results, suggests when to schedule the level test, drafts the certificate when they pass.
Assemble personalised homework, weekly
From the week's lesson notes Mari builds a per-student homework pack: ten new vocab flashcards drawn from real lesson vocabulary, two grammar drills targeting their specific weak point, a five-minute listening exercise at their level, a short writing prompt tied to their goal. Sent on the schedule each student agreed to.
Nurture the student who quietly paused
A student misses Tuesday and Thursday in the same week. Mari sends a warm check-in in the teacher's voice: 'saw you skipped two, life happens, want to slide both to next week or pause for a fortnight?' Tracks who comes back, who pauses cleanly, who drifts. Sofia sees only the ones that actually need her.
Re-engage students who finished a course block
Twelve lessons completed, then quiet. Thirty days later Mari pings them in the teacher's voice with a one-page progress summary (what they can now say that they could not before) and a tailored pitch for the next block (B1 → B2 conversation circle, exam prep, the holiday Spanish refresh).
Run the monthly teacher pay reconciliation
Pulls every lesson logged in the month, cross-checks against student bookings and no-shows, calculates teacher pay per the freelance rate card with the right multipliers (peak hour, group circle, level-test prep), assembles the bonus thresholds (five-star reviews, retention rate), drafts the invoice each teacher needs to sign, files for Sofia's one-tap approval.
The right teacher, in the right window, on day one.
A first lesson with the wrong teacher costs a student. A first lesson with the right teacher buys eighteen months of standing slots. Mari does the matching like a pedagogue would, not like a slot machine.
- Student profile: target language, CEFR self-assessment, real goal
- Teacher candidates filtered by native language, schedule, style
- Success-history weight: who works well with this kind of student
- Timezone overlap: at least three workable weekly windows
- First-lesson plan drafted before either party opens Meet
Eight hundred recurring slots, eighteen timezones, kept current.
- Recurring weekly slots refreshed from teacher availability
- Teacher leave: forty-eight affected lessons rebalanced in an hour
- Student reschedules: the next workable slot proposed in their window
- Time-zone conversion baked in, daylight-savings shifts handled
- Each rebooking notification drafted in the right language
From sign-up to the level certificate.
From sign-up to first lesson
Goals captured, level self-assessed, the right teacher matched in their timezone, the first lesson booked, the welcome message in their language, the lesson-1 plan ready before the teacher opens Meet.
Lesson, homework, gentle nudge
Lesson on the standing slot, post-lesson plan into Notion, personalised homework in their inbox on the agreed weekday, a soft reminder if they have not opened it by 24 hours before the next lesson.
Level test, certificate, next block
When the CEFR markers say they are ready, Mari proposes the level test slot, prepares the test pack, drafts the certificate with their name in beautiful calligraphy for Sofia's signature, and surfaces the next-block pitch in the teacher's voice.
Per-student, drawn from this week's lesson notes.
Not a generic worksheet. The vocab is the words this student actually struggled with on Tuesday. The grammar drill targets the tense they keep slipping on. The writing prompt ties to their stated goal, in their target language.
- Ten vocab flashcards drawn from this week's real lesson notes
- Two grammar drills targeting the student's specific weak point
- A five-minute listening exercise at their CEFR level
- A short writing prompt tied to the student's actual goal
- Sent on the schedule each student agreed to, in their voice
Four things land the same way, whatever the curriculum.
Whatever the language and whatever the cohort, four things land the same. The teachers see one truth. The students see consistent progress reports. Compliance does not slip. The memory outlives the people.
Every teacher sees the same live student picture.
- One operating sheet per cohort, refreshed after every lesson
- Per-teacher permissions: who can read which student notes
- The principal can pull any student, any lesson, any week in seconds
- No teacher rebuilds the student's history from scratch on every kickoff
A monthly one-pager every student wants to read.
- Per-student progress one-pager every month, in the teacher's voice
- CEFR markers hit this month, vocab milestones, conversation wins
- Pulled from real lesson notes and homework results, never invented
- Read by the student in two minutes, sparks the next conversation
GDPR, certificates, contracts, kept honest.
- Student data retention reviewed annually, consent tracked per record
- CEFR-style certificates issued from the school template per pass
- Signed teacher contracts and student agreements filed by month into Drive
- Refund policy and cancellation windows applied consistently to every case
Every lesson, every note, every student, searchable.
- Three years of lesson notes, homework results, retention threads in one memory
- Ask by meaning: 'which French students moved from A2 to B1 in under four months'
- Briefs on demand: 'everything we know about this student', in one paragraph
- The school outlives any individual teacher walking away or going on leave
She works in the school's name, never in place of the teacher.
Mari drafts and asks before hitting send when the stakes are real, holds back from anything that touches a teacher payout, a student refund, a level certificate or a price quote without explicit approval, and writes nothing in the school's name without a one-tap yes. The whole log is open per seat. The pause button is one tap away.
How she keeps the principal in controlThe features underneath.
Everything on this page is built on a handful of underlying capabilities. Follow any thread to see the full picture.
Hand her the inside of the school. Keep the teaching.
Start free. Your first $10 in credits are on us, enough to run a real first week of matching, scheduling and lesson prep across every teacher seat.
